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Contract Administrator

Apply Now angle-right Job no: 574992
Work type: Full Time - Permanent
Location: New Plymouth
Categories: Finance & Administration, Customer Service

Downer has been designing, building and sustaining New Zealand’s infrastructure for over a century and is a leading provider of integrated services in Australia and New Zealand.

With over 12,000 employees in New Zealand, we work alongside some of New Zealand’s biggest businesses, councils and government agencies.

Enjoy the views of Mt Taranaki while hiking in the National Park or strolling along the coastal walkway. If walking isn’t for you New Plymouth is also known for their scenic beaches and contemporary art Museum!

  • Training and development opportunities within the business
  • Develop your career and be rewarded with Downer NZ in this exciting Administration role!
  • All the tools (company phone and laptop) to carry out the role to your full potential. 

Downer New Zealand is a leading provider of integrated services.  Our commitment to building long term relationships and supporting our customers with high calibre services and solutions; the talents of our people; and consistent excellence in operational delivery sets us apart.

We have an exciting opportunity to join our passionate and high-performing team in New Plymouth as a Contract Administrator. You will be part of the Business Support Team and supporting the Taranaki Network Outcomes Contract (TNOC).

Reporting to a supportive manager in this fast paced and varied role, you’ll be a ‘go-to’ for our New Plymouth office and will be providing high quality support, administration and coordination to our local team.

Why join our team?
You’ll be building your career with an organisation that’s committed to inspiring futures and growing the next generation. If you aren’t sold yet, we also offer:

  • Flexible working arrangements from Monday to Friday
  • A rewarding salary with great access to a range of corporate discounts and benefits including offers of subsidised insurance, gym memberships, retail discounts and free counselling services etc.
  • The opportunity to experience different parts of the Downer business – our industry is booming!

About the role
Reporting to the Business Support Manager, you’ll be responsible for providing high quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. Bring your collaboration skills to the fore as daily communication and liaising with the TNOC team will be a big aspect of this role. Along with this, you’ll also:

  • Carry out the client facing side of the role, so if you enjoy interacting with a number of external stakeholders, this could be the opportunity for you
  • Liaise with various departments, other administrators and internal managers
  • Assist with a wide variety of administration tasks be flexible and adaptable to changing policies & processes
  • Take meeting minutes and manage the reception for a few hours in the absence of the receptionist
  • Raise purchase orders, invoices and work orders
  • Coordinate and collate information, input information into databases as required and complete tasks in time to meet daily, weekly and monthly deadlines
  • Commitment to zero harm processes and stand in the gap when required

About you:
Where no two days will be the same, your highly organised approach and excellent attention to detail would be key to your success in this role. You’ll be pleasant and friendly but also not afraid to speak up and push back when needed.

You’ll also have:

  • Previous experience in a similar role ideally in a client facing administration or call centre position
  • High level of proficiency in MS Office suite with some knowledge of JD Edwards (or similar would be an advantage) 
  • Be a confident communicator and enjoy working with a wide variety of customers
  • Attention to detail. We are after someone who takes pride in their work and ensure they provide quality administration support
  • A team player, you will provide administration support for both TNOC contact and business support team
  • Excellent organisation skills along with the ability to prioritize tasks and meet deadlines
  • Strong interpersonal skills and confidence in building and maintaining relationships at all levels

Interested? Here’s how to apply:
If you are an administration superstar and are looking for a new challenge, Downer could be the place for you, if you’d like to further your career and build on your current administration skillset, don’t delay, and apply now!

Head to our careers website at and search for job reference number 574992.

Downer NZ is an equal opportunity employer committed to creating a diverse and inclusive culture. 

Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a pre-employment drug test & medical.

Due to the fast-paced nature of Downer, our vacancy close dates may be subject to change, so don't delay and make sure you apply as soon as possible.

Please note we have an in-house recruitment team that manage all our vacancies. No candidates presented through an agency will be considered for any of our roles advertised, unless previously arranged. We would strongly encourage all candidates interested in these roles, to apply directly online through the portal provided otherwise your application will not be considered.

Advertised: New Zealand Standard Time
Applications close: New Zealand Standard Time

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