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Contract Administrator

Apply Now angle-right Job no: 578686
Work type: Full Time - Permanent
Location: Gisborne
Categories: Finance & Administration, Customer Service

Downer has been designing, building and sustaining New Zealand’s infrastructure for over a century and is a leading provider of integrated services in Australia and New Zealand.

With over 12,000 employees in New Zealand, we work alongside some of New Zealand’s biggest businesses, councils and government agencies.

We have a fantastic opportunity to join our passionate and high-performing team in Gisborne as a Contract Administrator supporting the Gisborne team. In this busy and varied role, you’ll be the ‘face’ of our Gisborne office and will be providing high quality support, administration and coordination to our team with a strong health and safety focused approach.

What’s on offer?
You’ll be building your career with an organisation that’s committed to inspiring futures. You’ll also be:

  • Part of a fun, friendly and supportive team
  • Able to go for site visits to know how our crew works and put a picture to your tasks
  • Provided support and ongoing training to be successful in this role
  • Able to experience different parts of the Downer business

About the role
Reporting to the Business Support Manager, you’ll be responsible for providing high quality administration and contract support to the team while ensuring all contract administration functions are carried out to high standards. Bring your collaboration skills to the fore as daily communication and liaising with the NOC team will be a big aspect of this role. Along with this, you’ll also:

  • Raise purchase orders, invoices and work orders from time to time
  • Collect information for timesheets and input and collate event reports
  • Liaise with various departments and internal managers  and assist with new start inductions
  • Do claim management and compile competency reports from our training days
  • Take meeting minutes and manage the reception for a few hours in the absence of the receptionist

About you
Where no two days will be the same, your highly organised approach and excellent attention to detail would be key to your success in this role. You’ll be pleasant and friendly but also not afraid to speak up and push back when needed. There’ll be multiple deadlines and cut-offs to meet in a month, hence it is a must for you to be deadline-focussed and have spectacular time-management and prioritising skills. Along with these, you will also have:

  • Previous experience in a similar or a client-facing customer service role
  • Proven financial acumen with experience in raising POs, invoices and claims
  • Proficiency in using RAMM would be desirable but not essential
  • Strong interpersonal skills and confidence in building and maintaining relationships at all levels
  • High level of proficiency in MS Office suite with some knowledge of JD Edwards (or similar be an advantage

This is an outstanding opportunity to work in a diverse business. This is a great opportunity for you to join our diverse and inclusive culture and be part of a great team thriving in a collaborative fast-paced environment.

How to apply?
If you are looking for a challenge and want to use your administration skills and experience in a job that has plenty to offer, don’t delay and apply now!

Head to our careers website at and search for job reference number 578686.

Downer NZ is an equal opportunity employer committed to creating a diverse and inclusive culture. 

Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a pre-employment drug test & medical.

Due to the fast-paced nature of Downer, our vacancy close dates may be subject to change, so don't delay and make sure you apply as soon as possible.

Advertised: New Zealand Daylight Time
Applications close: New Zealand Daylight Time

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